Ozius Agency Client Data Handling Policy

1. Purpose

The purpose of this policy is to ensure that Ozius Agency maintains the highest standards of data privacy and security while providing top-tier marketing services to our clients. This policy outlines the procedures and guidelines for handling, processing, and securing data, particularly Personally Identifiable Information (PII).

2. Scope

This policy applies to all employees, contractors, and third-party service providers of Ozius Agency. It covers all aspects of data handling, including collection, storage, processing, transmission, and disposal of data.

3. Data Collection and Use

  • Ozius Agency may collect data necessary for performing marketing services on behalf of clients. This includes designing, deploying, analyzing, and reporting on digital marketing campaigns.
  • The agency primarily deals with anonymized or aggregated data sets and avoids collecting PII unless absolutely necessary for the agreed-upon services.
  • When PII is collected, it is done with explicit consent and in compliance with relevant data protection laws.

4. Data Sharing and Transmission

  • Ozius Agency does not knowingly accept, collect, or process PII for clients, partners, or service providers without explicit consent and necessity.
  • If PII is required for a campaign, Ozius Agency mandates that clients or partners transmit these data directly and securely to the appropriate third-party network, platform, or brokerage service.
  • In cases where Ozius Agency must communicate with a third-party service on behalf of a client, the agency requires encrypted and secured files that safeguard the data from unauthorized access.

5. Data Storage and Security

  • All data, including PII, are stored on secure, encrypted servers with restricted access.
  • Ozius Agency implements industry-standard security measures to protect data against unauthorized access, disclosure, alteration, and destruction.
  • Regular audits and updates are conducted to ensure the ongoing security and integrity of stored data.

6. Data Retention and Disposal

  • Ozius Agency retains data only for as long as is necessary for the purposes for which it was collected or as required by law.
  • Once the data is no longer needed or upon the expiration of the legal retention period, it is securely and permanently deleted from our servers and cloud-based storage systems.
  • Any physical copies of data are destroyed in a secure manner.

7. Compliance and Legal Obligations

  • Ozius Agency complies with all applicable data protection laws and regulations in the jurisdictions where it operates.
  • The agency remains up-to-date with changes in legislation and adapts its practices accordingly.

8. Training and Awareness

  • All employees and contractors of Ozius Agency receive regular training on data protection and privacy.
  • The agency fosters a culture of data security and privacy awareness among its staff.

9. Policy Review and Updates

  • This policy is reviewed regularly and updated as necessary to reflect changes in laws, technology, and industry practices.
  • Stakeholders are informed of any significant changes to the policy.

10. Contact and Queries

  • For any questions or concerns regarding this policy or data handling practices, please contact us at privacy@oziusagency.com